How does your business keep track of all of your transactions, what money you are owed, or past-due bills? Every business needs a payment processing solution that can not only take care of accepting and processing payments but also ensure that you get paid the right amount and on time. That’s where GoSite’s instant invoices -- the newest feature of payments -- comes in.
But before we dive into instant invoices and why they are beneficial, let’s divulge exactly what an invoice is.
What is an Invoice?
An invoice is the predecessor of a receipt. Meaning, an invoice comes first and is a request for payment, whereas a receipt is the proof of payment that is provided after the transaction is completed.
To break it down further, an invoice is a document -- either physically or electronically -- sent by the business to the customer that outlines the items and/or services provided and the current amount owed. The invoice is binding and establishes an obligation on the part of the customer to pay the business and relieve their debt.
Invoices are an important part of your business's bookkeeping and accounting record-keeping process because they provide a clear record of all of your sales transactions and minimize the chance of ambiguity or confusion when it comes time to get paid.
Invoices include a variety of information about you and your customer such as:
- Your name (or your business’s name) and address;
- The customer’s name and address (or email address);
- Date of the transaction;
- Description of items and services purchased;
- Price of items and services;
- Terms of payment; and
- Payment due date.
Depending on the kind of business and what’s being sold, an invoice may include different information. However, every invoice will have standard item descriptions and inventory numbers.
Regardless of what vertical your business falls into, you should always try to be as specific as possible -- the more specific and detailed as possible, the better. Be clear and thorough to minimize room for confusion.
It’s important to note that an invoice does not mean you’ve been paid or even guarantee payment, but it does serve as proof of the debt, help you keep track of what you are owed, and set clear expectations that both you and your customer agreed on.
What’s New With GoSite’s Instant Invoices?
Invoices, a recently updated feature on GoSite’s Payments solution, provides a seamless experience for business owners to accept and track customer’s payments straight from the GoSite mobile app anywhere and anytime. Invoices make getting paid easier than ever before.
Integrating with SMS and website payments, invoices enables easy and quick contactless payments; businesses can generate and send payment links so customers can pay online via credit card completely hassle-free and safely in this social-distancing era.
And you get paid fast. With GoSite’s Payment tool, payments are processed within 24 hours and your business would typically see funds within 2-3 days.
Here are a few features of our instant invoices product:
1. Mobile-First Design
GoSite provides a truly mobile-first interface that is responsive to all devices. It’s available on iOS and Android so you never have to worry about compatibility issues. You can access the invoices right from your smartphone or tablet using the GoSite mobile app and navigate with ease.
2. One Flat Rate for All Transactions
Have you ever used a payment processing software where you are charged different fees - depending on how you enter the credit card information?
With GoSite, your business can accept all major credit cards for one low-flat rate that will never change. What’s even better is that it’s safe and secure -- both you and your customers can feel confident using our secure credit card portal.
3. Accessible Dashboard
Our intuitive and easy-to-use viewing dashboard is designed to make your life easier. You can access it anywhere you are and use it to automatically track and schedule payments where and when it’s convenient for you. GoSite offers a mobile dashboard to track the amount (including tip), status, date, plus more.
GoSite also offers advanced filtering capabilities, which allow you to sort your invoices by a variety of factors to help you stay organized. Lastly, you have the option to schedule an invoice delivery for a later date and manage invoice due date to help you stay on top of your payments and get paid on time.
4. Automatic Receipt Generator
GoSite’s Payment platform comes with an automatic, itemized receipt generator. Meaning, you can now send automatic receipts to your customers so you never have to worry about forgetting to send a receipt again. You can also download an invoice
5. Custom 'Thank Yous' and Notifications
Staying in touch with your customers is important -- even after you receive payment. With GoSite, you can send reminders, thank-yous, and other notifications via SMS and email to your customers by integrating with Contact Hub.
Grow Your Business With Instant Invoices
You wanted a better and more efficient payment solution, and we listened. GoSite offers a one of a kind, all-in-one payment platform that just got better. You can use it to manage, run, and scale your business when it comes time to grow -- all from your mobile phone.
Take control of your payments when and where it’s convenient for you. Start growing your business with GoSite’s invoices today.